You have a thousand tasks in mind, projects to finish, and that important email is still unanswered. Has it happened to you? "For what is Trello for" is not just a question; it’s the solution that helps you organize your projects visually and effectively.

With this tool, you can leave the mess behind and bring clarity to your day, knowing exactly what to do and when. Discover how to make the most of it!

Trello: What is it for and how to use it to organize your projects

What is Trello?

If you've ever felt overwhelmed by the number of tasks you have to manage simultaneously, Trello is the answer to that pain.

It’s a project management platform that uses the Kanban system to organize and oversee tasks visually.

What is Kanban, and why is it so powerful?

Kanban is a visual management methodology that originated in Toyota's production system in Japan.
Its premise is simple but effective: visualize the workflow to identify bottlenecks and optimize processes.

In a Kanban board, tasks are represented by cards that move through different columns (lists), from start to project completion.

The process is divided into three main phases:

• To Do: Tasks that are about to start.

• In Progress: Activities currently being developed.

• Done: Tasks completed and ready for delivery.

This system allows freelancers and teams to maintain complete control over their projects, always visualizing which tasks are pending, which are in progress, and which have already been delivered.

What is Trello for?

Now, can you imagine having a tool that allows you to visualize, organize, and delegate tasks as if you were the conductor of your business?
Trello serves exactly that purpose.
It’s ideal for freelancers working on multiple projects simultaneously, facing the challenge of meeting deadlines, serving various clients, and keeping everything under control.

Key features of Trello:

• Unlimited personal boards: If you work alone or want to manage personal tasks, you can create as many boards as you need.

• Free team boards: Trello allows you to create up to 10 team boards in its free version, ideal for managing different projects or clients.

• Preconfigured templates: Trello's premium version gives you access to board templates that you can customize based on the project type, saving you time and effort.

• Real-time notifications: Trello notifies you whenever important changes are made to your boards. You can also set up email alerts if you prefer not to monitor it constantly.

• Integration with other tools: Do you use Dropbox, Gmail, Slack, or Google Drive? Trello easily integrates with them and enhances your workflow.

• Tags to classify tasks: Use colors to differentiate tasks by priority or type, which makes visual management easier and helps you quickly identify the status of each activity.

These features make Trello a powerful and flexible tool that adapts to the changing needs of any freelancer.
You can get more or less out of it depending on the Trello plan you choose.

How does Trello work?

Trello is based on boards, lists, and cards to organize your work.
Use each board as a project, each list represents a phase of the process, and each card is a specific task.
You can move the cards from one list to another to reflect the progress of the work.

Key components:

• Boards: Space where you organize your projects.

• Lists: Represent the phases of the process (to do, in progress, done).

• Cards: The tasks you add and move based on their progress.

The system is simple but powerful, allowing you to see the full scope of your projects without feeling overwhelmed.

How to use Trello to organize your projects [Guide]

If you’re ready to start working like a real pro, here’s a step-by-step guide to making the most of Trello.

Sign up and create a board:

• Go to trello.com and create an account.

• Click on “Create new board” and name it according to the project.

Create lists to organize your tasks:

• Lists can be “To Do,” “In Progress,” and “Done.”

• Customize them according to the project's needs.

Add cards to break down tasks:

• Each card represents a specific task.

• Add descriptions, due dates, and attach files if necessary.

Assign tasks and collaborate:

• Tag team members to take care of certain cards.

• Use tags to categorize tasks by colors and priorities.

Automate and optimize your workflow:

• Use Butler, Trello’s automation tool, to move cards, send notifications, or change statuses automatically.

Tips for organizing projects in Trello

• Define clear objectives: Make sure that each task has a well-defined purpose before creating cards.

• Use colored labels: Classify tasks by priority or type to quickly identify their importance.

• Set due dates: Keep everyone aligned by setting realistic deadlines for each task.

• Constantly update your boards: An updated board is key to any project's success.

• Review and adjust processes: Regularly evaluate the workflow to optimize task management.

Pros and Cons of Trello

As a good freelancer or digital worker, you know that not everything is perfect.

Here are the pros and cons of Trello so you can make an informed decision.

Pros:

• Intuitive and easy to use:
  Imagine having a virtual agenda where you can move tasks from one column to another—Trello is that easy! You don’t need to be an expert to understand how it works.

• High customization:
  You can adapt Trello to any type of project. Whether it's a blog, client management, or content planning, the platform's flexibility allows you to tailor it to your needs.

• Real-time collaboration:
  If you work in a team or with other freelancers, you can assign tasks, comment on cards, and follow progress without getting lost in long emails or WhatsApp messages.

• Integration with multiple tools:
  If you manage various systems, Trello integrates perfectly with Dropbox, Gmail, Slack, and many other platforms to centralize all the information.

Cons:

• Limitation in the free version:
  If you handle large projects or work with multiple teams, the free version may quickly fall short.

• No offline mode:
  If you lose your internet connection, you lose access to your board. This can be a headache if you’re on the move or in areas with poor connectivity.

• Limited management for complex projects:
  Although Trello is ideal for small and medium projects, if you work on something more complex, you might need a tool with greater customization capacity, like Notion.

Conclusion

If you're a freelancer and want to have complete control over your projects, Trello is the tool you need to organize your workflow visually, simply, and efficiently.
From creating boards to automating tasks, Trello allows you to improve your productivity without getting lost in chaos.

And if you also want to receive international payments without complications, DolarApp is your best ally.

With DolarApp, you can receive payments in digital dollars and convert them to Colombian pesos at the best exchange rate. So, while organizing your projects with Trello, you also have total control over your finances.

Now that you know Trello for what it’s for, are you ready to take your projects to the next level? Try it and transform your way of working!