When you work independently, time is one of your most valuable resources. However, maintaining a steady workflow throughout your workday can sometimes be challenging.

That’s where Toggl Track can help, as it was designed for freelancers, entrepreneurs, and teams looking to optimize their working hours.

This tool allows you to track every task with precision, whether you need to improve focus, calculate billable hours, or simply understand how you spend your time.

Do you need to avoid distractions? Do you want to ensure you charge for every hour worked? Discover how to use Toggl Track to make every minute count.

Toggl Track: What It Is, Features, and How to Use It to Manage Your Time

What Is Toggl?

Toggl is a time-tracking tool designed to help you keep an accurate record of each task or project you work on. Its purpose is to help you manage your time efficiently and boost productivity.

What Is Toggl Used For?

It allows freelancers and teams to track their daily activities, generate detailed reports, and better manage their workflow. It is an ideal solution to understand how you allocate your time across different activities.

What Are Toggl’s Features?

Toggl offers several solutions within its platform, each with specialized features:

Toggl Track

This is Toggl's main product, focusing on time management and helping freelancers enhance their productivity.

Its key features include:

• Reports. Automatically generates and sends customized reports.

• Billing. Tracks billable hours and approves timesheets.

• Project tracking. Connects tasks and subprojects, assigns activities, and generates forecasts.

• Workload management. Displays what each team member is working on and allows role-based access management.

Toggl Track is cloud-based and compatible with computers, mobile devices, and web browsers.

Toggl Plan

This tool complements Toggl Track by adding advanced project management features, such as:

• Team scheduling.

• Workload balancing to optimize task allocation and prevent burnout.

Additionally, it is one of the best tools for creating Gantt charts, allowing for clear and strategic project visualization.

Toggl Hire

Toggl also developed a product designed to help HR professionals streamline talent acquisition through automated assessments.

Its features include:

• Pre-configured skill tests to evaluate both technical and soft skills.

• Automated selection processes, from candidate screening to interview invitations.

• Visual analysis of the hiring process, along with video presentations of candidates.

Toggl Hire is ideal for recruiting talent in various freelance markets, especially in marketing, sales, and technology.

How to Use Toggl Track to Manage Your Time

As mentioned earlier, Toggl Track is designed to improve productivity, which can help you become a more successful freelancer.

To make the most of it, here’s a step-by-step guide to getting started:

1. Create an Account

The first step is to visit Toggl’s official website and sign up. Once registered, log in and access the platform.

2. Set Up Your First Task

At the top of the dashboard, you’ll find a bar where you can log your tasks and start tracking time. To do this, complete these three key elements:

• Task or project name. Enter what you’re working on, whether it’s a new or ongoing project.

• Tags (optional). Add tags to categorize your tasks by topic or category for better organization.

• Start the timer. Click the play button to begin tracking the time spent on the task.

If you see a dollar sign icon, it’s a paid feature that allows you to set an hourly rate for each project—a useful tool for calculating your earnings.

3. Manage and Organize Your Projects

For better administration, create projects with custom names and colors to distinguish them easily. This way, you can group related tasks and track the time worked on each one more effectively.

4. Monitor and Analyze Your Time

Toggl Track stores a detailed history of the time spent on each activity. You can review this information in multiple sections:

• Statistics. On the left sidebar, click on the clock icon to view the time spent on each task and project. You’ll also see the total duration of all activities.

• Resume tasks. If you pause a task, you can resume it later without creating a new entry.

• Reports. In the reports section (paper icon on the left), you can view graphs and detailed data about your work hours, organized by day, project, and tags.

Toggl Track is an intuitive tool that helps you focus on what truly matters without wasting valuable minutes.

Toggl Track Plans and Pricing

Now, how much does Toggl Track cost?

Toggl Track offers affordable pricing options, and here’s a breakdown:

Toggl Track’s pricing may vary depending on whether you choose monthly or annual billing. The good news is that paid plans come with a free trial, allowing you to test the features before committing.

Toggl Track Pros and Cons

Toggl Track offers many benefits for independent professionals, whether you work alone or with a team. However, there are also some drawbacks to consider.

Pros

• Simple and intuitive interface. Starting the timer or manually logging hours is very easy. With just one click, you can begin tracking and saving your tasks effortlessly.

• Full control. Toggl allows you to track every minute worked in real-time or manually. It also includes a Pomodoro timer and inactivity detection to boost focus and reduce distractions.

• Detailed and customizable reports. You can generate daily, weekly, or custom reports to analyze time distribution and increase productivity.

• Multi-device compatibility. Toggl works on Windows, Mac, iOS, and Android.

• Integrations. Toggl connects with platforms like Trello, Jira, Asana, Slack, and ClickUp.

Cons

• Offline sync issues. You can track time without an internet connection, but syncing across devices is unavailable offline.

• Limited project management features. Toggl offers basic organization tools, but it’s not a full-fledged project management solution. If you handle multiple complex projects, time entries may become confusing.

• Too many notifications. Some alerts, such as reminders to log time, may be annoying, even on days off. However, you can disable them in settings or use Do Not Disturb mode.

Despite these downsides, Toggl Track remains one of the top essential tools for remote work.

Toggl Track Reviews

Most users appreciate Toggl Track for its ease of use, compatibility with desktop and mobile devices, and its ability to break down time entries by project or task.

However, on platforms like Reddit, there are also negative reviews. Some users complain about difficulties using certain integrations, while others mention synchronization issues, especially with the mobile app.

Additionally, some consider that the pricing is high compared to other free or more affordable alternatives.

In general, the feedback suggests that Toggl Track works well for time tracking but may fall short for advanced features.

Top 3 Alternatives to Toggl Track

There are plenty of options online to help you manage your freelance time effectively. If Toggl Track doesn’t convince you, here are three solid alternatives:

1. RescueTime

This tool automatically tracks how much time you spend on different apps and websites. RescueTime provides detailed reports and alerts to improve productivity and reduce distractions.

2. Clockify

Clockify is a free time-tracking software that allows you to log work hours, generate reports, and manage projects. It also includes billing features and is compatible with multiple platforms.

3. Harvest

Harvest combines time tracking with financial management, allowing you to calculate costs and generate invoices based on hours worked. Like Toggl Track, it integrates with tools like Trello.

Remember that when working as a freelancer you also need effective and reliable partners to manage your income. From this perspective, you can use DolarApp as a payment provider, since it will allow you to collect your earnings in digital dollars.

It is an alternative for freelancers based in countries like Colombia, Mexico and Argentina. And if you want to convert USDc to your local currency, you can do it from the app with a competitive exchange rate.